Enhanced School Timetabling System
Tick 2 to 4 subjects that run at the same time
Leave "All Classes" ticked for school-wide, or tick specific classes
🏫 Welcome to School Timetabling
Select your school program to get started
📋 School Timetabling System
Automated timetable generation with intelligent scheduling, PDF/Excel export
📚 Competency Based Education
Total Teachers
3
Total Subjects
37
Total Classes
12
Working Days
5
TimeTable Management
ℹ️ Smart Scheduling: The auto-generation ensures the same teacher does NOT teach different subjects consecutively in the same class, unless designated as a double lesson.
👨🏫 Teacher Management
Manage teachers, assign subjects, and track their teaching loads. Teachers without assigned subjects are highlighted for attention.
➕ Add New Teacher
Teacher Directory
Total: 3
With Subjects:
0
Available: 3
👤 Mr. Wachia No Subj
ID:1
Max: 4/day
Subjects: 0
👤 Mr. Wenceslaus No Subj
ID:3
Max: 4/day
Subjects: 0
👤 Ms. Ruth No Subj
ID:2
Max: 4/day
Subjects: 0
📚 Subject Management & Priorities
➕ Add New Subject
All Subjects
📖 Agriculture ❌ No Teachers
🏷️ Code: AGRIC
📊 Program: cbe
ID: 13
⏱️ Periods/Week
3
🎯 Priority
Medium
📖 Agriculture ❌ No Teachers
🏷️ Code: AGRIC-S
📊 Program: cbe
ID: 31
⏱️ Periods/Week
4
🎯 Priority
Medium
📖 Art & Design ❌ No Teachers
🏷️ Code: ART-S
📊 Program: cbe
ID: 37
⏱️ Periods/Week
3
🎯 Priority
Low
📖 Biology ❌ No Teachers
🏷️ Code: BIO
📊 Program: cbe
ID: 23
⏱️ Periods/Week
4
🎯 Priority
Medium
📖 Business Studies ❌ No Teachers
🏷️ Code: BUS-S
📊 Program: cbe
ID: 32
⏱️ Periods/Week
4
🎯 Priority
Medium
📖 Business Studies ❌ No Teachers
🏷️ Code: BUS
📊 Program: cbe
ID: 16
⏱️ Periods/Week
4
🎯 Priority
Medium
📖 Chemistry ❌ No Teachers
🏷️ Code: CHEM
📊 Program: cbe
ID: 24
⏱️ Periods/Week
4
🎯 Priority
Medium
📖 Computer Studies ❌ No Teachers
🏷️ Code: COMP-S
📊 Program: cbe
ID: 33
⏱️ Periods/Week
4
🎯 Priority
Medium
📖 Computer Studies ❌ No Teachers
🏷️ Code: COMP
📊 Program: cbe
ID: 18
⏱️ Periods/Week
3
🎯 Priority
Medium
📖 CRE ❌ No Teachers
🏷️ Code: CRE
📊 Program: cbe
ID: 28
⏱️ Periods/Week
4
🎯 Priority
Medium
📖 Creative Arts ❌ No Teachers
🏷️ Code: ART
📊 Program: cbe
ID: 8
⏱️ Periods/Week
3
🎯 Priority
Low
📖 English ❌ No Teachers
🏷️ Code: ENG-S
📊 Program: cbe
ID: 21
⏱️ Periods/Week
5
🎯 Priority
High
📖 English Language ❌ No Teachers
🏷️ Code: ENG
📊 Program: cbe
ID: 3
⏱️ Periods/Week
5
🎯 Priority
High
📖 Environmental Activities ❌ No Teachers
🏷️ Code: ENV
📊 Program: cbe
ID: 5
⏱️ Periods/Week
4
🎯 Priority
Medium
📖 French ❌ No Teachers
🏷️ Code: FRENCH
📊 Program: cbe
ID: 34
⏱️ Periods/Week
3
🎯 Priority
Low
📖 Geography ❌ No Teachers
🏷️ Code: GEO
📊 Program: cbe
ID: 26
⏱️ Periods/Week
4
🎯 Priority
Medium
📖 German ❌ No Teachers
🏷️ Code: GERMAN
📊 Program: cbe
ID: 35
⏱️ Periods/Week
3
🎯 Priority
Low
📖 History ❌ No Teachers
🏷️ Code: HIST
📊 Program: cbe
ID: 27
⏱️ Periods/Week
4
🎯 Priority
Medium
📖 Home Science ❌ No Teachers
🏷️ Code: HOME
📊 Program: cbe
ID: 14
⏱️ Periods/Week
3
🎯 Priority
Low
📖 Home Science ❌ No Teachers
🏷️ Code: HOME-S
📊 Program: cbe
ID: 30
⏱️ Periods/Week
4
🎯 Priority
Medium
📖 Hygiene & Nutrition ❌ No Teachers
🏷️ Code: HYG
📊 Program: cbe
ID: 6
⏱️ Periods/Week
3
🎯 Priority
Medium
📖 IRE ❌ No Teachers
🏷️ Code: IRE
📊 Program: cbe
ID: 29
⏱️ Periods/Week
4
🎯 Priority
Medium
📖 Kiswahili ❌ No Teachers
🏷️ Code: KIS-S
📊 Program: cbe
ID: 22
⏱️ Periods/Week
5
🎯 Priority
High
📖 Kiswahili Language ❌ No Teachers
🏷️ Code: KIS
📊 Program: cbe
ID: 2
⏱️ Periods/Week
5
🎯 Priority
High
📖 Life Skills ❌ No Teachers
🏷️ Code: LIFE
📊 Program: cbe
ID: 17
⏱️ Periods/Week
3
🎯 Priority
Medium
📖 Literacy Activities ❌ No Teachers
🏷️ Code: LIT
📊 Program: cbe
ID: 1
⏱️ Periods/Week
5
🎯 Priority
High
📖 Mathematical Activities ❌ No Teachers
🏷️ Code: MATH
📊 Program: cbe
ID: 4
⏱️ Periods/Week
5
🎯 Priority
High
📖 Mathematics ❌ No Teachers
🏷️ Code: MATH-S
📊 Program: cbe
ID: 20
⏱️ Periods/Week
6
🎯 Priority
High
📖 Music ❌ No Teachers
🏷️ Code: MUSIC
📊 Program: cbe
ID: 36
⏱️ Periods/Week
3
🎯 Priority
Low
📖 Pastoral Instruction ❌ No Teachers
🏷️ Code: PAST
📊 Program: cbe
ID: 10
⏱️ Periods/Week
2
🎯 Priority
Low
📖 Physical Education ❌ No Teachers
🏷️ Code: PE
📊 Program: cbe
ID: 9
⏱️ Periods/Week
2
🎯 Priority
Low
📖 Physics ❌ No Teachers
🏷️ Code: PHY
📊 Program: cbe
ID: 25
⏱️ Periods/Week
4
🎯 Priority
Medium
📖 Pre-Technical Studies ❌ No Teachers
🏷️ Code: TECH
📊 Program: cbe
ID: 15
⏱️ Periods/Week
4
🎯 Priority
Medium
📖 Religious Education ❌ No Teachers
🏷️ Code: RE
📊 Program: cbe
ID: 7
⏱️ Periods/Week
3
🎯 Priority
Medium
📖 Science & Technology ❌ No Teachers
🏷️ Code: SCI
📊 Program: cbe
ID: 11
⏱️ Periods/Week
4
🎯 Priority
Medium
📖 Social Studies ❌ No Teachers
🏷️ Code: SST
📊 Program: cbe
ID: 12
⏱️ Periods/Week
4
🎯 Priority
Medium
📖 Sports & Physical Education ❌ No Teachers
🏷️ Code: SPORTS
📊 Program: cbe
ID: 19
⏱️ Periods/Week
3
🎯 Priority
Low
📊 Class-Specific Subject Priorities
Customize subject priorities and periods per week for individual classes.
Higher priority subjects will be scheduled first during auto-generation.
Manage Classes
🏫 Bulk Add Stream Classes
Create all stream classes for a form at once — e.g., "Form 1" + "S,N,W" → Form 1S, Form 1N, Form 1W.
Quick Presets:
| ID | Name | Grade | Section | Stream | Per/Day | Actions | |
|---|---|---|---|---|---|---|---|
| 1 | Grade 1 | 1 | A | 8 | |||
| 2 | Grade 2 | 2 | A | 8 | |||
| 3 | Grade 3 | 3 | A | 8 | |||
| 4 | Grade 4 | 4 | A | 8 | |||
| 5 | Grade 5 | 5 | A | 8 | |||
| 6 | Grade 6 | 6 | A | 8 | |||
| 7 | Grade 7 | 7 | A | 8 | |||
| 8 | Grade 8 | 8 | A | 8 | |||
| 9 | Grade 9 | 9 | A | 8 | |||
| 10 | Grade 10 | 10 | A | 8 | |||
| 11 | Grade 11 | 11 | A | 8 | |||
| 12 | Grade 12 | 12 | A | 8 |
🔒 Timetable Constraints & Preferences
Manage teacher availability, set lesson time preferences, and configure subject pairings for optimal timetable generation.
👨🏫 Teacher Availability & Preferences
Morning (1-3)
Mid-Morning (4-6)
Afternoon (7+)
Constraint Types:
- ❌ Unavailable: Teacher cannot be assigned (e.g., day off, meeting time)
- ⭐ Preferred: Teacher prefers these slots (prioritized during auto-generation)
- 🛡️ Protected: Prevents auto-assignment but allows manual assignment
⏰ Lesson Time Preferences
Set when subjects should preferably be scheduled. Auto-generation will try to honour these preferences.
Select a class to view subject preferences
💡 How Preferences Work:
- Morning (P1-P3): Scheduled early — best for core/demanding subjects
- Midday (P4-P6): Scheduled mid-day — good for practical/creative work
- Afternoon (P7+): Scheduled late — lighter or elective subjects
- Multiple: You can select more than one time slot — e.g. Morning + Midday means the subject can be scheduled in either window
- None selected = Any Time: No preference — placed wherever fits best
- Preferences are soft — the algorithm will prioritise them but may deviate to avoid conflicts
Teacher Schedule View
Export TimeTable
🤖 Auto-Generate All Class Timetables
Automatically generate timetables for all classes at once. This will clear existing timetables and create new ones respecting all constraints.
⚠️ Warning: This action will clear existing timetables for all classes and generate new ones. Make sure you have saved any important data before proceeding.
📊 Current Setup
Total Classes
12
Total Subjects
0
Total Teachers
3
📋 Master Timetable
All class timetables in one consolidated view. Export the complete schedule for administration.
📊 Timetable Summary
🔗 Concurrent Subjects Management
Define classes that share the same subject at the same time (e.g., Agriculture and Business Studies in different rooms). These will be scheduled together during auto-generation.
🔀 Concurrent / Elective Subject Groups
Group subjects that run at the same time because students choose only one (e.g., Business, Agriculture & Art). Select 2–4 subjects per group. During auto-generation the system will schedule grouped subjects in the same time slot with different teachers.
💡 How Concurrent Groups Work:
- Grouped subjects are scheduled in the same time slot with different teachers
- Students choose one subject from the group — they never overlap for a single student
- You can group 2, 3 or 4 subjects together
- The auto-generator will place grouped subjects together when possible
- Common examples: Business & Agriculture, French & German & Spanish, Art & Music & Drama
- Tick specific classes or leave "All Classes" for school-wide pairing
🔀 Current Concurrent Groups
Loading concurrent groups...
➕ Add Concurrent Subject Pairing
📋 Current Concurrent Pairings
| Subject | Class 1 | Class 2 | Actions |
|---|---|---|---|
| Loading... | |||
⏰ Period & Break Management
Manage your school's period timings and breaks. Drag to reorder, click to edit, or add new periods.
New Features
Auto Timetable Generation
Generate complete timetables automatically with one click using smart algorithms
Excel Export
Export timetables to Excel format for easy sharing and printing
PDF Export
Generate PDF reports of timetables for official documentation
Conflict Detection
Smart conflict detection prevents scheduling issues automatically
Teacher Management
Comprehensive teacher and subject assignment system with workload tracking
Mobile Responsive
Works perfectly on all devices and screen sizes
Real-time Updates
All changes are saved instantly with real-time preview
Smart Constraints
Set teacher availability and class constraints for optimal scheduling